Use annotation and drawing markup tools to add comments in PDFs, Adobe Acrobat and Acrobat Reader

You can use text edit comments in a PDF to indicate where text should be edited in the source file. Text edit comments do not change the actual text in the PDF. Instead, they indicate which text should be deleted, inserted, or replaced in the source file from which the PDF was created.

Try now for free. PDFs in a review workflow typically include commenting rights. Use the Select tool , or the Text Correction Markup tool and then right-click Windows or Control-click Mac OS on the selected text to open a menu of text editing options. After marking the text, you can also click on a text edit tool. In Acrobat for Windows, you can export text edits directly to the Microsoft Word document that the PDF is based on to revise the source document.

Before you export your text edits, make sure that insertion comments use the exact text, including spaces and paragraph returns, that you want to add. Other commenting tools are available only in PDFs that have commenting enabled. You can use the Highlight Text tool, Strikethrough Text tool, and the Underline Text tool to add comments by themselves or in conjunction with notes.

You can add a highlight with a note or you can cross out text or underline text by selecting the text using the Select tool, right-clicking, and then choosing that option from the menu that appears. Note: If you want to apply more than one comment using the Strikeout Text tool or the Underline Text tool, choose Keep Tool Selected from the Options menu after you select the tool. The Highlight Text tool stays selected after you make the first comment. Note that you can also change the color of the highlighted text.

Right-click Windows or Control-click Mac OS on the highlighted text and click Properties to open the Highlight Properties dialog box, which will allow you to change the color. In case if you need to delete the highlight on the text without deleting the text , right-click Windows or Control-click Mac OS on the highlighted text and click Delete. Type the text to be inserted or added. The insertion caret appears. To indicate that a new paragraph should be added, press Enter, and then close the pop-up note without adding text.

The paragraph insertion caret appears. To indicate that a space should be added, press the spacebar, and then close the pop-up note without adding text. The space insertion caret appears. Note: You can also indicate text edits by using the Select tool to select text, right-click the selected text, and then choose a text edit annotation. Legal Notices Online Privacy Policy. Mark up text with edits Search. Adobe Acrobat User Guide. Select an article: Select an article:.

On this page Highlight, strikethrough, or underline text Replace text Add a note to a text edit Insert text Delete text Delete text markups. Quickly add comments in a PDF online. Acrobat offers two basic methods to add text edit annotations: pre-select and post-select. Post-select Click the text edit tool and then select the text.

Replace Text option: Selected text is struck out and new text is added to a linked pop-up note. Highlight, strikethrough, or underline text. Drag from the beginning of the text you want to mark up. Control-drag to mark up a rectangular area of text. This feature is especially useful when you are marking up text in a column.

Optional To add a note, double-click the markup and add text in a pop-up note. Change Highlight Color option: The color of the highlighted text can be changed using this option. Delete highlight color without deleting the text. Replace text. Select the text. Any selected text is crossed out and a pop-up note opens.

Do one of the following:. Add a note to a text edit. Using the Select tool, right-click a text edit. Select Open Pop-Up Note from the menu. Type your note in the pop-up note. Insert text. Click between the words or characters where you want to insert text. Do any of the following:.

Type the text you want to insert. Delete text. Select the text to mark for deletion. Delete text markups. Select the markup and press Delete.

Adobe acrobat pro dc markup tools free download. Use annotation and drawing markup tools to add comments in PDFs

Add comments to PDF files with highlights, sticky notes, a freehand drawing tool, and mark-up tools. You do not have to open the commenting tool to access these actions.

The following quick actions are available for commenting based on your selection in a PDF:. You use annotation and drawing markup tools to add comments. The commenting tools are made available in the secondary toolbar of the Comment feature. Comments are notes and drawings that communicate ideas or provide feedback for PDFs. You can type a text message using the Sticky Note tool. Alternatively, you can use a drawing tool to add a line, circle, or other shape and then type a message in the associated pop-up note.

Text-editing tools let you add editing marks to indicate changes that you want in the source document. In Acrobat Pro, you can add tags to your comments so that readers with motion or vision limitations can read them using assistive technologies. The comments that you add to the document are displayed in the right pane. To see the labels along with the tool icons, right-click on the Comment toolbar and select Show All Labels.

The drawing markup tools are grouped under the Drawing Tools menu. Click the Drawing Tools icon on the toolbar, and then select Expand Drawing Tools to add the drawing tools to the secondary toolbar.

After you make an initial comment, the tool changes back to the Select tool so that you can move, resize, or edit your comment. The Pencil and Highlight Text tools stay selected. Click the Keep Tool Selected icon. In Acrobat Reader , complete commenting tools are available only in PDFs that have commenting enabled.

PDFs in a review workflow typically include commenting rights. The most common type of comment is the sticky note. A sticky note has a note icon that appears on the page and a pop-up note for your text message.

You can add a sticky note anywhere on the page or in the document area. Select the Sticky Note tool in the Comment toolbar, and click where you want to place the note. Type text in the pop-up note. You can also use the Select tool to copy and paste text from a PDF into the note.

To change the text formatting, click the Text Properties icon in the Comment toolbar, and select the text, and then select the property you want in the toolbar. Use the Commenting panel in the Preferences dialog box to change the font size, default pop-up behavior, and other settings for creating and viewing comments.

After making the desired changes, click the close X button in the upper-right corner of the pop-up note, or click outside the pop-up note. Select the Sticky Note tool , the Hand tool , or the Select tool. Alternatively, double-click the note icon and choose Delete from the Options menu of the pop-up note.

When you add a comment in a PDF file, by default your login name is used as author name for the comment. To change the author name, see change author name for comments. In the Comment toolbar, click Drawing Tools and select the drawing markup tool:.

The Rectangle tool , the Oval tool , the Arrow tool , and the Line tool let you create simple shapes. The Cloud tool and Polygon tool create closed shapes with multiple segments. The Polygon Line tool creates open shapes with multiple segments. The Pencil tool creates free-form drawings, and the Pencil Eraser tool removes the pencil markups.

Set the desired options in the Properties toolbar. To create a cloud or polygon shape, click to create the start point, move the pointer, and click to create each segment.

To finish drawing the shape, click the start point, or right-click and choose Complete from the menu. Double-click to end a polygon line. To draw a line, arrow, or rectangle, either drag across the area where you want the markup to appear, or click twice: once to create the start point and once to create the end point.

To draw free-form lines using the Pencil tool , drag where you want to begin drawing. You can release the mouse button, move the pointer to a new location, and continue drawing. To erase parts of the drawing, select the Pencil Eraser tool and drag across the areas of the drawing that you want to remove. Optional Click the close button in the pop-up note. A note icon appears to the right of the markup to indicate the presence of text in the pop-up note.

You can group two or more markups so that your comments function as a single comment. You might group markups temporarily to move them to a new location or to modify their properties rather than editing each one individually.

You can use the Text Box tool to create a box that contains text. You can position it anywhere on the page and adjust it to any size. You can add comments to Japanese, Chinese, and Korean text with the Text Box tool, but you must have the Asian-language resource files installed. Text boxes allow for horizontal text only. You can use the Callout tool to create a callout text box. Callout text boxes are especially useful when you want to single out—but not obscure—a particular area of a document.

Callout text boxes have three parts: a text box, a knee line, and an end-point line. You can resize each part by dragging a handle. The knee line can be resized in one direction only; horizontal knee lines can be resized horizontally only; vertical knee lines can be resized vertically only. The text box expands vertically as you type so that all text remains visible.

You can move the text box itself or together with the end-point line. The text box moves around a stationary anchor point—the arrow on the end-point line—which is created when you first click in the PDF. You can modify the color and appearance of the text box and add arrows or leaders to the end-point line. Choose the Add Text Box tool from the Comment toolbar.

Choose the Text Properties icon in the Comment toolbar, and then select the color, alignment, and font attributes for the text. Using the Select tool or the Text Box tool, click an edge of the text box to select it, and then drag a corner to resize it.

Use the Properties toolbar to change the border and fill options. Double-click the text box to edit the text or change the text attributes. Drag across text to select it, and then select options from the Properties toolbar. To move the entire callout, click either the end-point line or an edge of the text box, and drag it.

To change the color, opacity, or line characteristics, use the Select tool to right-click the callout, choose Properties, and select the options you want. Audio attachments appear in the Comments list and can be played back on any platform.

However, the appropriate hardware and software for playing audio files must be installed. Choose the Record Audio tool from the Comment toolbar.

Optional To hear the audio comment, click the Play button. Before you record an audio comment, ensure that your system has a recording device installed and configured. In the dialog box that appears, click the Record button and then speak into the microphone. Use the Attach File tool to embed a file at a selected location in a PDF, so that the reader can open it for viewing. If you move the PDF to a new location, the embedded file automatically goes with it.

To view an attachment, the reader must have an application installed that can open the attachment. Be sure to use the Attach tool when attaching files for a document review. Choose the Attach File tool from the Comment toolbar. Select the file that you want to attach, and then click Open.

The comment attachment also appears in the Attachments tab in the left navigation pane with a page number indicating its location. You can copy most image formats from drawing and image-editing applications, such as Adobe Photoshop and Adobe Illustrator.

If you want to add the image to PDFs repeatedly, create a custom stamp of the image. To resize the image, select it and then drag one of its handles. Press the Shift key when resizing the image to maintain the original proportions. Commenting preferences affect both the appearance of and the way you view annotations and markups in PDFs. A reviewer can place comments anywhere within the document frame.

As a result, sometimes you need to scroll or zoom out to see comments that are located off the page. Font, Font Size. In Windows , you can determine the font and the size of text in pop-up notes. This setting applies to all new and existing comments. Pop-up Opacity. Determines the opacity of comment pop-up notes in values from 1 to When a pop-up note is open but not selected, an opacity value of makes the note opaque, while lower values make it more transparent.

Enable Text Indicators And Tooltips. Shows a tool tip when you place the pointer over a comment that includes a pop-up note. The tool tip contains the author name, comment status, and two lines of the text.

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