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The crop selection rectangle now grays out the portion of a photo to be removed when cropping and displays the result area in color—instead of omitting the removed portion from view, as previous versions of Office did. Photos can now be repositioned underneath the selection rectangle. The Picture Shape command in previous versions of Office has been replaced with a new Crop to Shape command that allows users to resize and move the selected shape itself when cropping.

Office , like previous versions, automatically resizes photos that are inserted into shapes by default, which can negatively affect their aspect ratio. To address this, photos in shapes can now be cropped or resized after being inserted, and individual Fit and Fill options have been incorporated.

The former option resizes the selected photo so that the entire area of the crop selection rectangle or shape is filled, whereas the latter option resizes the photo so that it is displayed within the selection rectangle or within a shape in its entirety; both options maintain the original aspect ratio of the selected photo. Photos inserted into SmartArt diagrams can also be cropped, resized, or repositioned.

Excel, PowerPoint, and Word support text effects such as bevels, gradient fills, glows, reflections, and shadows. Publisher and Word support OpenType features such as kerning , ligatures , stylistic sets , and text figures with fonts such as Calibri , Cambria , Corbel , and Gabriola. Excel, PowerPoint, and Word support hardware accelerated graphics when installed on a machine with a DirectX 9. Excel supports hardware accelerated chart drawing, and PowerPoint supports hardware accelerated animations, transitions, and video playback and effects; slideshow elements are now rendered as sprites, which are then composited with additional effects such as fades and wipes implemented using Pixel Shader 2.

Excel, Outlook, PowerPoint, and Word allow users to immediately insert a screenshot of open app windows or a selection of content on the screen into documents without saving the image as a file. The functionality is exposed through a new Screenshot command on the Insert tab of the ribbon that, when clicked, presents individual options to capture either app windows or selections of content. The former option presents open windows as thumbnails in a gallery on the ribbon that insert a screenshot of the selected window into the active app, while the latter option minimizes the currently active app, dims the screen, and presents a selection rectangle for users to create a screenshot by holding the main mouse button, dragging the selection rectangle to a desired area of the screen, and then releasing the button to automatically insert the selection as an image into the document.

Only windows that have not been minimized to the taskbar can be captured. After a screenshot has been inserted, various adjustments can be made. SmartArt, a set of diagrams introduced in Office for Excel, Outlook, PowerPoint, and Word has been updated with new effects, options, and interface improvements. The SmartArt text pane now allows users to insert, modify, and reorder images and their associated text within a diagram, and new Move Up and Move Down commands on the ribbon facilitate the reordering of content.

Images are automatically cropped when inserted into shapes within SmartArt diagrams to preserve their aspect ratio; users can also manually reposition images. During the crop process, the layout of shapes in SmartArt diagrams is locked to prevent users from inadvertently modifying its position while making adjustments to an image. Of these, a new Picture category dedicated to the presentation of images includes over 30 diagrams, and the Organization Chart category includes 3 new diagrams.

A new Convert command on the SmartArt contextual tab of the ribbon includes additional features for Excel and PowerPoint. The Convert to Shapes feature, introduced in Office SP2 as a context menu option that turned SmartArt into a group of customizable shapes is now on the ribbon in both programs. Additionally, in PowerPoint, it is possible to convert SmartArt diagrams into bulleted lists through a new Convert to Text option.

Office introduces Accessibility Checker in Excel, PowerPoint, and Word that examines documents for issues affecting visually impaired readers. It is accessible through the \”Check for Issues\” button on the Prepare for Sharing group on the Info tab of Backstage, which opens a task pane with a list of accessibility issues discovered in the document and provides suggestions to resolve them.

Backstage itself also reports accessibility issues in the Prepare for Sharing group so that they can be resolved before the document is shared with other users. Translations for phrases or words are displayed within a tooltip, from which users can hear an audio pronunciation of the selected text provided by one of the Microsoft text-to-speech voices installed on a machine, copy the translation to the clipboard so that it can be inserted into another document, or view a definition provided by an online service if the selected text is a word.

Users can download various text-to-speech engines from Microsoft. Office Starter is an ad-supported , reduced-functionality edition consisting of Excel and Word, discontinued in June before the release of Office and Windows 8. Office Online is a collection of free Web-based versions of Excel, OneNote, PowerPoint, and Word that offers fewer features than its client counterparts.

Office Mobile was released before general availability of Office as a free upgrade for users of Windows Mobile 6. Office received mostly positive reviews upon its release, with particular praise devoted to the modified ribbon and the new Backstage view. However, PC Magazine expressed dissatisfaction with the \”intrusive\” default auto formatting options in Word; the lack of an upgrade edition or pricing for users of a previous version of Office; and the stability of Office programs.

Not all assessments and reviews were positive. InfoWorld considered the modified Ribbon in Office to be a \”disorganized mess\”, and the user-interface conventions to be confusing because of the lack of consistency across routine functions.

The Backstage view was also criticized for \”containing a schizophrenic array of buttons, button menus, and hyperlink-like text labels\” and for being presented as a full-screen interface instead of as a drop-down menu similar to Paint and WordPad in Windows 7.

Sluggish performance was also a subject of criticism, although the review was written before development of the product had been formally completed. Reactions to the various product versions, including the bit version of Office , were mixed. Ars Technica believed that Microsoft\’s transition to a bit version of Office would facilitate the industry\’s adoption of bit software.

The Starter edition of Office received mostly positive reviews; [] [] [] a feature omitted from other editions of Office that received praise was To-Go Device Manager, which allowed users to copy Office Starter installation files to a USB flash drive and use its programs on another PC, even one where a version of Office was not installed.

Microsoft reportedly discontinued sales of Office on January 31, , just two days after its successor, Office , reached general availability. From Wikipedia, the free encyclopedia. List of languages. It is available in Volume License editions. Main article: Office Online. Main article: Microsoft Office mobile apps. DirectX 9. Internet access is required for product activation and online functionality.

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If you are using Microsoft Word Starter, be aware that not all the features listed for Word are supported in Word Starter. For more information about the features available in Word Starter, see Word Starter feature support. Get these keyboard shortcuts in a Word document at this link: Word for Windows keyboard shortcuts.

Frequently used shortcuts. Ribbon keyboard shortcuts. Navigate the document. Preview and print documents. Select text and graphics. Edit text and graphics. Work with web content. Work with tables. Review a document. Work with references, citations, and indexing. Work with mail merge and fields. Work with text in other languages.

Work with document views. Use function key shortcuts. Top of page. The ribbon groups related options on tabs. For example, on the Home tab, the Font group includes the Font Color option. Press the Alt key to display the ribbon shortcuts, called Key Tips, as letters in small images next to the tabs and options as shown in the image below.

Note: Add-ins and other programs can add new tabs to the ribbon and might provide access keys for those tabs. You can combine the Key Tips letters with the Alt key to make shortcuts called Access Keys for the ribbon options. Press Alt again to see Key Tips for the options for the selected tab. Depending on the version of Office you are using, the Search text field at the top of the app window might be called Tell Me instead.

Both offer a largely similar experience, but some options and search results can vary. In Office and Office , most of the old Alt key menu shortcuts still work, too. However, you need to know the full shortcut.

A notification pops up saying you\’re using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and use it. If you don\’t know the sequence, press Esc and use Key Tips instead. To go directly to a tab on the ribbon, press one of the following access keys. Additional tabs might appear depending on your selection in the document.

Open the Home tab to use common formatting commands, paragraph styles, and the Find tool. Open the Insert tab to insert tables, pictures and shapes, headers, or text boxes. Open the Design tab to use themes, colors, and effects, such as page borders. Open the Layout tab to work with page margins, page orientation, indentation, and spacing. Open the References tab to add a table of contents, footnotes, or a table of citations. Open the Mailings tab to manage Mail Merge tasks and to work with envelopes and labels.

Open the Review tab to use Spell Check, set proofing languages, and to track and review changes to your document. Open the View tab to choose a document view or mode, such as Read Mode or Outline view. You can also set the zoom magnification and manage multiple document windows. Display the Go To dialog box, to navigate to a specific page, bookmark, footnote, table, comment, graphic, or other location. In Word and , you can browse the document by various types of objects, such as fields, footnotes, headings, and graphics.

In the extend selection mode, clicking a location in the document extends the current selection to that location.

F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. Open the Clipboard task pane and enable the Office Clipboard, which allows you to copy and paste content between Microsoft Office apps. Display the Replace dialog box, to find and replace text, specific formatting, or special items. Insert the Unicode character for the specified Unicode hexadecimal character code.

For example, to insert the euro currency symbol , type 20AC , and then hold down Alt and press X. For example, to insert the euro currency symbol, hold down Alt and press on the numeric keypad.

Use the following shortcuts to add references to your document, such as a table of contents, footnotes, and citations. To use the following keyboard shortcuts, the Mailings ribbon tab must be selected.

Every document has a default language, typically the same default language as your computer\’s operating system. If your document also contains words or phrases in a different language, it\’s a good idea to set the proofing language for those words.

This not only makes it possible to check spelling and grammar for those phrases, but it also enables assistive technologies like screen readers to handle them appropriately. Note: If you type extensively in another language, you might prefer to switch to a different keyboard instead. Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you view the document as a horizontal sequence of pages, which you can quickly browse using the Left and Right arrow keys.

F2 alone: moves the selected text or graphic. Use the arrow keys to place the cursor where you want to move the text or graphic, and then press Enter to move, or press Esc to cancel. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Enter to copy, or press Esc to cancel. You can cut multiple texts and graphics to the Spike, and paste them as a group to another location.

F6 alone: switch between the document, task pane, status bar, and ribbon. In a document that has been split, F6 includes the split panes when switching between panes and the task pane. F7 alone: displays the Editor task pane to check spelling and grammar in the document or the selected text. In Word and , displays the Research task pane. F8 alone: extends the selection. For example, if a word is selected, the selection size is extended to one sentence.

For example, if a paragraph is selected, the selection size is reduced to one sentence. In the extend selection mode, the arrow keys extend the selection.

Word help center. Basic tasks using a screen reader with Word. Use a screen reader to explore and navigate Word.

Accessibility support for Word. The settings in some versions of the Mac operating system OS and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment for a keyboard shortcut, see Mac Help for your version of macOS, your utility application, or refer to Shortcut conflicts.

If you don\’t find a keyboard shortcut here that meets your needs, you can create a custom keyboard shortcut. For instructions, go to Create a custom keyboard shortcut for Office for Mac.

Many of the shortcuts that use the Ctrl key on a Windows keyboard also work with the Control key in Word for Mac. However, not all do. For the best experience using your keyboard with the ribbon, enable your keyboard to access all controls.

To go to Keyboard Settings , type keyboard and press Return. Shortcut conflicts. Work with fields. Outline a document. Use footnotes and endnotes. Work with right-to-left languages. Find the next spelling or grammatical error. The Check spelling as you type feature must be enabled. Some Word for Mac keyboard shortcuts conflict with default macOS keyboard shortcuts.

To use these shortcuts, you may have to change your Mac keyboard settings to change the shortcut for the key. Clear the check box for the keyboard shortcut conflicting with the Word for Mac shortcut that you want to use.

Tip: If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down Shift.

Select the first item that you want, hold down , and then mouse click the additional items. Tip: To finely adjust the column width and display the column\’s measurements in the ruler when you resize the column, turn off the snap-to functionality by pressing Option with the shortcut keys.

Word supports right-to-left functionality for languages that work in a right-to-left or a combined right-to-left, left-to-right environment for writing, editing, and displaying text.

In this context, right-to-left languages refers to any writing system that is written from right to left and includes languages that require contextual shaping, such as Arabic, and languages that do not.

Before you can use these keyboard shortcuts, you need to ensure keyboard shortcuts are enabled for the language you are using:. On the Input Sources tab, select the language for which you want to enable shortcuts. On the right side of the tab, select the check box for Enable keyboard shortcuts. Word for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don\’t have to press the Fn key every time you use a function key shortcut.

Note: Changing system function key preferences affects how the function keys work on your Mac, not just in Word. After changing this setting, you can still perform the special features printed on a function key. Just press the Fn key. If a function key doesn\’t work as you expect it to, press the Fn key in addition to the function key.

If you don\’t want to press the Fn key each time, you can change your Apple system preferences. For instructions, go to Change function key preferences. Use the arrow keys to place the cursor where you want to copy the text or graphic, and then press Return to copy, or press Esc to cancel.

On the Keyboard tab, select the check box for Use all F1, F2, etc. If you\’re familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too.

Edit and format the document. Screen reader support for Word. Note: To quickly find a shortcut in this article, you can use Search. If you use Narrator with the Windows 10 Fall Creators Update, you have to turn off scan mode in order to edit documents, spreadsheets, or presentations with Office for the web.

For more information, refer to Turn off virtual or browse mode in screen readers in Windows 10 Fall Creators Update. When you use Word for the web, we recommend that you use Microsoft Edge as your web browser. Because Word for the web runs in your web browser, the keyboard shortcuts are different from those in the desktop program. Work with comments. Press the Tab key until you reach the Accessibility Mode button, and then press Enter. Word for the web offers shortcuts called access keys to navigate the ribbon.

Repeat to display the ribbon again. Open the Tell Me or Search text field on the ribbon to type a search term. Open the Home tab to format text and use the Find tool.

Open the Insert tab to insert a picture, link, comment, header or footer, or a page number. You can also access the Symbol gallery. Open the Page Layout tab to set page margins, orientation, and size, and paragraph spacing.

Open the References tab to insert a table of contents, footnotes, or endnotes. Open the Review tab to check spelling, add comments, or track and review changes to your document. To find an option or perform an action quickly, use the Search text field.

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You can cut multiple texts and graphics to the Spike, and paste them as a group to another location. Show all headings with the Heading 1 style. For instructions, go to Change function key preferences. Notes: If you\’re familiar with keyboard shortcuts on your macOS computer, the same key combinations work with Word for iOS using an external keyboard, too. Excel Shortcuts Mac. Cut the selected content to the Spike.